If your running club begins to the RRCA, then you probably get your insurance for races that you put on through them. How do you know that the actual event is covered by the insurance policy, however?

The latest RRCA newsletter provides some guidelines about whether you should or should not claim an event as belonging to your club. If you can answer yes to all of the following questions, then you should add the event to the RRCA calendar and it will be covered by your club’s insurance policy. If you answer no to any of them, then the event may not be covered and you should seek some clarification:

  1. Does the club identify the event as a club owned event by listing it on the club’s calendar?
  2. Does the board meet to discuss and make decisions about the event?
  3. Is the club involved in planning at every stage of the event?
  4. Is the event referred to in the club meeting minutes as a club owned event?
  5. Does the club, in addition to managing all aspects of the event, train and supervise the volunteers on the course, at the aid stations, and at the finish line?
  6. Do the words “organized by” (or similar wording) with the name of the club appear on the race entry form?
  7. Do the proceeds of the event go into the club’s checking account before being disbursed to vendors or charities?

You can read the full article by downloading the newsletter, which is a 0.5MB PDF file. Alternatively, you can read a quick overview on the RRCA website.